Applying as a Team
Please review and agree with the below-mentioned points upon applying for the Habitat for Humanity's Global village program.
Notes for your application:
We would like to make a slot reservation for your team after the fee from you (150,000JPY) is confirmed in our account. The detailed information of our bank account is here (PDF) or will be shown on the web screen when you complete to submit your application.
- Construction skills : We do not inquire about participant's construction experience or abilities
- Age : Any person 14 years of age(*) or older with health both in mind and body is eligible to participate, and there is no maximum age limit. Those under 20 years of age must either be chaperoned by a guardian (or leader assigned responsibility by child's guardian in writing) or participate as a member of a team from a school or other club. In the latter case there must be at least 1 adult to every 10 participants under 20 years of age. (*) Each hosting country may have own different minor policy and child labor policy so please check 'Policies on Minor Participation and Child Labor' and also ask us when you apply.
- Language skills : English Fluency for speaking & writing communication required. We require for all teams to assign an adult with TOEIC score of 600 or equivalent for the team leader and the person who communicate with the coordinators.
- All participants must agree with the following points.
- ♦ Habitat for Humanity is not a travel agency. Volunteers and Habitat cooperate together to create the Global Village as partners by fulfilling the roles and responsibilities of each other.
- ♦ The Global Village program has been developed based on the Habitat's vision "A world where everybody has a decent place to live", and is operated according to the principle of Habitat. Participation in the program means that you respect and accept the vision and policy of Habitat.
- ♦ The team's request may not be always fulfilled because it is necessary to keep a balance of a team's demand with the needs and the situation of the hosting country.
- ♦ All participants must agree and sign the 'Release and Waiver of Liability Form' to participate.
- ♦ Any team must have more than 12 members to participants the program. If will be treated as 'open team' and must accept individual volunteers after consultation.
- ♦ Habitat for Humanity Japan can not support any procedures of traveling abroad including obtaining visas. It is each team's responsibility to confirm with an embassy for the visas. (*)However, HFH Japan may issue needed "Recommendation letter" to apply for visas (excluding the matter needed the notarial deed).
- Team leaders and sub-leaders must agree with the following points.
- ♦ All team leaders and sub-leaders must attend the 'Team leader Training' except for those who led or sub-led teams(s) within the past 2 years.*Habitat Japan holds the training for the new GV leaders and sub-leaders twice a year in both Tokyo and Osaka (Japanese based, but wefll explain in English too if needed). Please contact us if you live too far to participate in those training. For the training location, time and dates, click here.
- ♦ Team leaders and Sub-leaders must understand the contents of 'the roles 'Team Leader Training' to participate.
- ♦ Team leaders must be the pacemaker on the team preparation, and the coordinators only assists them to manage the preparation programs.
- If team must cancel...
Regardless of the timing, we cannot refund the slot reservation fee (deposit) of \150,000 per team. Cancellation 31-60 days prior to departure will result in a \10,000 cancellation fee per participant, in addition to the above mentioned \150,000 per team. Cancellation within 30 days of departure will result in all of your payments, including for the insurance premium, being retained by Habitat for Humanity. If you change the hosting country, the team is required to pay another \150,000 deposit to reserve GV in the new hosting country. The prior deposit (to reserve GV in the previous hosting country) is non-refundable. Please understand that this cancellation fee is to protect the hosting country and community from financial damages.
- If individual volunteer must cancel...
Cancellation 31-60 days prior to departure will result in a \10,000 cancellation fee per participant in addition to the above mentioned \150,000 per team. Cancellation 30 days of departure will result in all of your payments, including for the insurance premium, being retained by Habitat for Humanity.
- If HABITAT FOR HUMANITY must cancel...
In case the safety condition worsens in the hosting country or community, Habitat for Humanity will ask the team to choose one of the following: 1) change the hosting country; 2) change the trip date; or 3) cancel the trip and receive a refund. We cannot compensate you for any other expenses.
* Please note to refer to the travel agent for the terms and policy regarding the travel expenses (air fare and hotel, etc) related to the program participation.
Habitat for Humanity Japan sends to the countries, area and construction sites where they have qualified the safety criteria. We provide orientations in the hosting countries and the volunteers would be working under supervision of the construction professional(s). Also, all participants are mandated to join the recommended medical insurance. However, all those practice doesn't promise the perfect safety. Please note that we may ask you to change the dates or the place of your trip in case of the sudden change in the safety situation of the destination.
* Please review the "Waiver and Liability Form" and the travel agency for the details.
Please information about the following points upon selecting the destination.
- Travel advisor : visit the below-listed links to review the travel advisory and risk information.
- · Japan Ministry of Foreign Affairs
- · US Department of State
- · British and Foreign Commonwealth Office
- · Australian Department of Foreign Affairs and Trade
- · Foreign Affaires and International Trade Canada
- · New Zealand Ministry of Foreign Affairs and Trade
- Health Management : Habitat for Humanity International cannot offer specific health advice, and is not in a position to recommend medications and immunizations. Nor do we have any medical requirements for participation in the Global Village program. In these situations, we should always recommend that Global Village team members consult the following websites, as well as their personal physicians, and must determine individually what preventative health measures to take.
- · Ministry of Health,Labour and Welfare Quarantine Station
- · Center for Disease Control Travelers' Health
- · British Department of Health
- · Travel Health Resource
- · World Health Organaization (WHO)
As a part of the risk management program, Habitat for Humanity Japan asks all team leaders to correspond with the following:
- [Documents to be carried]
- The team leader or co leader should carry following documents during GV in case of emergency.
- A. Team Member List (Provided you earlier)
* Emergency contact information and allergy information are included.
- B. Release and Waiver of Liability for MINOR
* Need "Parental Authorization for Treatment of a Minor Child" in case of medical
- C. Every member's passport copy (ID page)
* Not only the team leader, but also each team member has to carry his/her passport copy all the time.
- A. Team Member List (Provided you earlier)
- Each member should carry following documents during GV.
- A. Passport copy
- B. Insurance (MEDEX) Claim Form
- [Preliminary money for urgent expense]
We recommend you leader to prepare some preliminary money because you may need to defray first even with insurance at the urgent time or injury. There is a possibility to receive the cashless medical service by calling the assistance center of the country if you have a Japanese travel insurance.
- [Documents to be provided to members' families]
- Habitat for Humanity Japan
#401 CHARI Sendagaya, 1-13-11 Sendagaya, Shibuya-ku, Tokyo, Japan 1510051
TEL: +81-(3)-6459-2070 FAX: +81-(3)-6459-2071
Business Hours: 10am - 6:30pm (Weekdays)
* Please contact your team's assigned sending coordinators in non-business hours.
- [Contact person of your team in Japan]
- ♦ Flight Information
- ♦ Itinerary
- ♦ Affiliate and accommodation information
- ♦ Emergency Contact info of Habitat for Humanity Japan
- If your team has anyone assigned as a contact person in Japan (such as your school's headmaster or representative of your organization) while your team is in the hosting country, please provide his/her information to the sending coordinator.